You need to hire a venue when you have events such as corporate events, private galas, trade shows, weddings and other events. The venue you choose will affect the outcome of your event. There are a lot of event venues available. It can be a challenge to pick the right venue. Below are tips to guide you in choosing the right vent venue.
It is wise you look for a venue at least four months in advance. You will have ample time planning your event. Location is the first thing to consider when looking for avenue for your event. Choose a venue that has a reasonable distance where all the attendees can access easily. Identify a venue that is close to the airport if majority of the attendees’ will be from out of town.
Consider transportation, parking options and traffic when picking a venue. After you identify the best venue, make sure you get an official contract. Confirm whether the venue has valet parking or parking lot. If not, consider if there are nearby parking lots that can be easily accessed by the attendees. If there is completely no parking, you can hire cabs that will take the attendees’ to and from the event.
It is crucial you ask about the capacity and minimums. It is important you know about the capacity the room can hold in advance. You want everyone to fit comfortably into the room. Ask about the fire and safety codes. Also, get to know about the minimum food and beverage spending amount. You should know if they provide complimentary services like Wi-Fi and AV support.
It is important you think about the services and amenities they offer. You should know if they have catering services. Ask if you will be required to pay a down payment for food or you will also have to pay facility fees. Make sure you taste their food to be sure that everyone will have a good experience. You also have the alternative of hiring food vendors from outside the venue provided they allow you to.
It is advisable you choose a venue that has tables, chairs and linens. You get to save money and time. Make sure they match with your theme and ambiance. Consider whether the venue has a clean-up or setup crew. This is not so with most venues. If they don’t have a setup crew, you will have to find volunteers.
The layout of the venue is vital. Consider the type of activities you will engage in, the needs of your team and the amenities. Take a look at the existing decor. People with special needs should easily access the building as well as its amenities. Pick a venue that is within your budget.